Authors

Authored by Accessibility Committee

Preparing Accessible Presentations 

Authors and presenters at ACM RESPECT have a responsibility to prioritize accessibility in the presentation of their work.

This webpage collects resources and provides guidance on how presenters can create accessible slide decks and videos, how authors can create accessible versions of their papers, and how authors and presenters can conduct accessibility checks of their materials. It also offers tips for attendees to make the meeting more accessible(e.g., yes, you do need that microphone to ask your question!) and describes some of the steps that ACM RESPECT organizers have taken for accessibility for both in-person and remote attendees. 

Resources

Creating Accessible Presentations 

UW Accessible PowerPoint

Exporting Accessible PDFs

UW Resources for Accessible Google Slides Presentations

Color Contrast Checker

Enable Closed Captioning in PowerPoint  

These materials were compiled with input from the 2022 ACM RESPECT Accessibility Chairs, Richard Ladner and Brianna Blaser. 

ACM RESPECT Guidelines for Authors and Presenters

These guidelines are based on the tips provided by CMD-IT for the Tapia Celebration of Diversity in Computing.

  • You will be asked to provide your slides to conference organizers ahead of time in order for us to provide slides to attendees who need accommodations. 
  • Preparing Slide Decks for Accessibility
    • Choose a color scheme with strong contrast (e.g., a white background with black or dark blue text) and large sans-serif fonts.
    • Use texture and/or shapes in addition to color to communicate information in charts and graphics.
    • If the slides are made available for download, provide alt-text for images.
    • Avoid flashing content or complex animations.
    • Captions should be displayed with all videos and images.
      • Silent videos are not accessible to people who cannot see the screen, and videos without captions are not accessible to those who cannot hear.
  • Accessible Presentation Tips
    • Face the audience.
    • Consider giving a verbal description of yourself during the introduction for the benefit of attendees who cannot see. (See Self-description for inclusive meetings from VocalEyes.)
    • If participating remotely, ensure that you are well-lit. Backgrounds should be solid and non-moving. Use a headset if possible to allow for higher-quality audio.
    • Speak clearly, distinctly, and at a reasonable pace so that sign language interpreters can follow along. 
    • Speak all content on your slides.
    • Use the microphone.
    • Require those in the audience who ask questions to use the microphone.
    • Turn on live transcript settings in Zoom
    • Include captions for video recordings
    • Stay in front of the podium (camera) for live-streamed presentations
  • Accessible Poster Design Tips
    • Use large, sans-serif fonts.
    • Select a high-contrast color scheme.
    • Caption or title all images and graphics.
    • Be sure to provide alt-text for any images.
    • Consider providing a text-only version of the poster for blind or low-vision attendees.
    • For in-person poster presentations, use size A0 or 36″x48″.

Additional Resources for Creating Accessible Presentations

Making Presentations Accessible: video by Kyle Rector

Making your conference talk accessible: a paper by Richard Ladner

Presentation and Poster Accessibility Guidelines: website by CMD-IT listing tips for Tapia Conference 

WebAIM: Color Contrast Checker:  Color scheme Contrast Accessibility Checker  and resources 

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